MinHub Youth | MinHub Apps

MINISTER ANYWHERE

Youth pastors, we got you.

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All your people.

Track information about all of your people. Students. Parents. Staff. All in one database.

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Whether you’re grabbing the contact info for some teens that showed up to your group for the first time or loading in a whole spreadsheet of students or parents, MinHub Youth makes it easy to track all of the data that helps you communicate to the right people at the right time.

Track student schools and grades, phone numbers and emails for everyone, birthdays, gender, connections like siblings, friends and parents, and of course addresses for that snail mail.

Then, use that data to filter attendance lists for your events, generate reports, form groups, or even mass text your students from your own number with auto-filling names in each message for personalization.

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Unlimited groups.

Create groups to track all kinds of information like visitors, regulars, sign ups and lapsed students.

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Groups come in two forms: managed and smart.

Managed groups allow you to hand pick any student or leader and put them in a group. These work great for small groups or event sign ups.

Smart groups automatically add students based on filters that you add. You can create a group for all of your middle school students by selecting grades, or all of your females at Ridgemont high by combining those two filters. You can even create groups to see all of your regular students that have a birthday in the next month.

The hope is that generating groups based on any data point is possible with smart groups. If you can think of something, you can probably make a group for it. If you find something missing, just chat us over in the corner and we’ll see if we can build it for you.

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Monitor your stats.

Pick an event type, a period of time and how to group your event data to see trends and spot needs.

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What would a great attendance app be without an easy way to visualize the trends in what is happening at your events.

Some dips in attendance may be expected, but seeing how different grades, age ranges, genders, or schools are moving in or out of your ministry over time can give you acute insight into just what type of tweaking would benefit your ministry strategy.

This type of information is critical in making decisions based on what is actually happening in your attendance data rather than just relying on anecdotal evidence.

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Track student accounts.

Quickly log deposits and expenses for students and even transfer funds between students.

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Does your ministry collect and manage funds for your students?

You can track all of those transactions right inside of MinHub Youth.

There is an active ledger showing all of your transactions to quickly see how much money should be in your account.

Upload CSV files to quickly add account increases or expenses.

Also, each student profile shows their personal balance including deposits and expenses. These personal ledgers are also shared in Portal for students and parents to check their account balances easily.

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RSVPs for Events.

Add student RSVPs to events as Yes, No or Maybe and utilize responses to inform communication.

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For events that require some sort of sign up or registration tracking, you can use Event RSVPs to track students that are interested in attending.

Each response can be marked as a Yes, No or Maybe and include a note with the registration in case you need to collect a t-shirt size or other information.

After recording responses, you can also text or send portal messages to everyone in each category of response. For instance, you can check with all of your Maybe responses as the event approaches to see if they are able to attend or not.

Attaching an event to a Portal Announcement will allow students and/or parents to respond with the RSVP right in their MinHub Portal app.

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Safe and secure.

Control which student data each staff person can access and easily revoke it if you need to.

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By default, every new staff person can see the people in your database including students and parents, but they can only access contact information once they have been connected directly or through a group leader/student relationship.

Creating and editing groups and events are also limited in access by default and only available to new staff when you choose to grant them permissions.

If you ever need to revoke access for a staff member gone rogue, you won’t need to get their device back or change passwords for everyone in your ministry. Simply toggle off their access and they won’t be able to get into your database anymore.

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Event attendance.

Take attendance at every event and then use that data to make informed ministry decisions.

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At the beginning of an event, capture attendance for every student and leader in attendance. This allows you to focus entirely on the students that are present at the event.

But as soon as the event is over, it is easy to see who wasn’t able to make it and follow up with them so that they know they were missed.

Generate reports of students and/or leaders that were in attendance or use the attendance information in generating groups with smart filters based on attendance history.

Also, as soon as an event is over, quick stats are generated for each event to see the gender break down, staff to student ratios and even which schools and grades were represented at the event.

STREAKS

Streaks allow you to create a challenge for any event type with a set start and end date. Then your streak will allow you to see which students attended at least or exactly any number of events.

For instance, if you want to incentivize attending Sunday School in the fall and everyone who attends 10 out of 12 events, STREAKS allows you to create the challenge and track their progress throughout the fall.

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Record ministry moments.

Don’t just rely on the fact that students are showing up for events. Record what actually goes on.

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This is where the feedback loop gets closed. If the beginning of events are for recording attendance, the time right after an event ends is for recording ministry moments.

Especially if you have empowered volunteers to minister to students, create a routine of recording ministry moments right after events. This allows you as the youth pastor to be aware of what is (or isn’t) happening in small groups or discipleship opportunities.

Stop wondering and hoping that good things are happening, but collect this information, celebrate the great things that God is doing, and become aware of people that may be slipping through the cracks by a lack of ministry moments over a given period of time.

Check it off your list.

Create checklists for absolutely anything in your groups to track progress and communicate too.

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After creating some groups, check out the checklists icon at the top of the group detail screen.

Here you can create an unlimited amount of checklist items to track virtually anything for the students in that group. You can check off all of the items at once, or scroll through a list of students on an individual item. Either way, it’s super easy to track exactly what you may want to track with your students.

Then you can filter the information for any student that has or has not checked off a particular item and connect directly with them over SMS, through Portal or create reports to make sure to follow up at an event.

Volunteer training.

Create full, categorized training in the app for all of your ministry best practices.

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The Academy is a tab in MinHub dedicated to courses to build courses for any sort of ministry training.

Building blocks include headings, text, images, videos, links and questions.

As volunteers go through the trainings and respond to questions, they can mark off when they finish lessons.

As a ministry leader, you control the look and order of trainings and can filter and communicate with people that have or have not finished your trainings.

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Plan your Events.

Create timed blocks for events to craft event plans and assign staff responsibility for planning.

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Each event can have an event plan attached to it with blocks perfectly curated for your ministry.

Add blocks with target times like:

Greeting time – 15 min before event
Game Time – 12 min
Call to Worship – 7 min
Sermon – 15 min
Worship Response – 15 min
Small Groups – 20 min

Then assign staff responsibility for each block. Staff can then fill in game details, sermon details, worship songs, small group questions, etc. as Items in each block.

Your plan is then crafted based on the start time of the event and gives every leader a target time to start and end their piece.

All of this is built right in for any event.

Activate your Portal.

Think of Portal as a direct line to your people–chat, announcements and push notifications

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Portal actually connects with every other MinHub app so that your people can have a direct line to their kids pastor, with you and your team, and even their small group and small group leaders.

Post announcements that go to everyone at once or use smart group filters to send personalized messages to everyone in the group, to their parents, or to both.

You can even reach out on Portal based off of checklist filtering so that you can instantly send personalized messages to everyone that needs to know.