MINISTER ANYWHERE
Care for the whole family.
All your people.
Kids. Parents. Staff. All in one database.
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Whether a family is signing up in your kiosk for the first time on a Sunday morning or you’re loading in a whole spreadsheet of kids or parents, MinHub Kids makes it easy to track all of the data that helps you communicate to the right people at the right time.
Track kids schools, grades, special needs, allergies, birthdays, gender, and other notes. Collect parent phone numbers and email addresses, and of course addresses for that snail mail.
Then, use that data to filter attendance lists for your events, generate reports, form groups, or even mass text your parents from your own number with auto-filling names in each message for personalization.
Unlimited groups.
Create groups to track all kinds of information like visitors, regulars, sign ups and lapsed families.
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Groups come in two forms: managed and smart.
Managed groups allow you to hand pick any kid, parent or leader and put them in a group. These work great for small groups or event sign ups.
Smart groups automatically add kids and parents based on filters that you add. You can create a group for all of your elementary students by selecting grades, or all of your mothers with toddlers by combining those two filters. You can even create groups to see all of your regular kids that have a birthday in the next month.
The hope is that generating groups based on any data point is possible with smart groups. If you can think of something, you can probably make a group for it. If you find something missing, just chat us over in the corner and we’ll see if we can build it for you.
Monitor your stats.
Pick an event type, a period of time and how to group your event data to see trends and spot needs.
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What would a great attendance app be without an easy way to visualize the trends in what is happening at your events.
Some dips in attendance may be expected, but seeing how different age ranges, genders, or schools are moving in or out of your ministry over time can give you acute insight into just what type of tweaking would benefit your ministry strategy.
This type of information is critical in making decisions based on what is actually happening in your attendance data rather than just relying on anecdotal evidence.
Track kids' accounts.
Quickly log deposits and expenses for kids and even transfer funds between kids.
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Does your ministry collect and manage funds for your kids?
You can track all of those transactions right inside of MinHub Kids.
There is an active ledger showing all of your transactions to quickly see how much money should be in your account.
Upload CSV files to quickly add account increases or expenses.
Also, each kid profile shows their personal balance including deposits and expenses. These personal ledgers are also shared in Portal parents to check their kids’ account balances easily.
RSVPs for Events.
Add RSVPs to events as Yes, No or Maybe and utilize responses to inform communication.
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For events that require some sort of sign up or registration tracking, you can use Event RSVPs to track kids that are interested in attending.
Each response can be marked as a Yes, No or Maybe and include a note with the registration in case you need to collect a t-shirt size or other information.
After recording responses, you can also text or send portal messages to parents in each category of response. For instance, you can check with all of your Maybe responses as the event approaches to see if they are able to attend or not.
Attaching an event to a Portal Announcement will allow parents to respond with the RSVP right in their MinHub Portal app.
Safe and secure.
Control which contact data each staff person can access and easily revoke it if you need to.
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By default, every new staff person can see the people in your database including kids and parents, but they can only access contact information once they have been connected directly or through a group leader/kid relationship.
Creating and editing groups and events are also limited in access by default and only available to new staff when you choose to grant them permissions.
If you ever need to revoke access for a staff member gone rogue, you won’t need to get their device back or change passwords for everyone in your ministry. Simply toggle off their access and they won’t be able to get into your database anymore.
Event attendance.
Take attendance at every event and then use that data to make informed ministry decisions.
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Create event types that include service counts and the amount of rooms you use for those types of events.
Enable a kiosk for families or greeters to check in kids before they get to their rooms and print name-tags and claim-tags.
You can even assign random numbers automatically to kids for parent notification systems if your church has one.
In each room, capture attendance for every kid and leader in attendance. This allows you to focus entirely on the kids that are present at the event.
But as soon as the event is over, it is easy to see who wasn’t able to make it and follow up with them so that they know they were missed.
Generate reports of kids that were in attendance or use the attendance information in generating groups with smart filters based on attendance history to easily contact parents.
Also, as soon as an event is over, quick stats are generated for each service to see the gender break down and staff to kid ratios to make sure you’re scheduling enough volunteers.
STREAKS
Streaks allow you to create a challenge for any event type with a set start and end date. Then your streak will allow you to see which kids attended at least or exactly any number of events.
For instance, if you want to incentivize attending Sunday School in the fall and every kid who attends 10 out of 12 events, STREAKS allows you to create the challenge and track their progress throughout the fall.
Record ministry moments.
Don’t just rely on the fact that families are showing up for events. Record what actually goes on.
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This is where the feedback loop gets closed. If the beginning of events are for recording attendance, the time right after an event ends is for recording ministry moments.
As you onboard and train your volunteers, create a routine of recording ministry moments right after events. This allows you as the children’s pastor to be aware of what is (or isn’t) happening in all of your rooms or other events.
Stop wondering and hoping that good things are happening, but collect this information, celebrate the great things that God is doing, and become aware of kids that may be slipping through the cracks by a lack of ministry moments over a given period of time.
Check it off your list.
Create checklists for absolutely anything in your groups to track progress and communicate too.
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After creating some groups, check out the checklists icon at the top of the group detail screen.
Here you can create an unlimited amount of checklist items to track virtually anything for the students in that group. You can check off all of the items at once, or scroll through a list of students on an individual item. Either way, it’s super easy to track exactly what you may want to track with your students.
Then you can filter the information for any student that has or has not checked off a particular item and connect directly with them over SMS, through Portal or create reports to make sure to follow up at an event.
Volunteer training.
Create full, categorized training in the app for all of your ministry best practices.
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The Academy is a tab in MinHub dedicated to courses to build lessons for any sort of ministry training.
Building blocks include headings, text, images, videos, links and questions.
As volunteers go through the trainings and respond to questions, they can mark off when they finish lessons.
As a ministry leader, you control the look and order of trainings and can filter and communicate with people that have or have not finished your trainings.
Plan your Events.
Create timed blocks for events to craft event plans and assign staff responsibility for planning.
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Each event can have an event plan attached to it with blocks perfectly curated for your ministry.
Add blocks with target times like:
- Greeting time – 15 min before event
- Game Time – 12 min
- Bible Lesson – 15 min
- Worship – 15 min
- Craft – 20 min
Then assign staff responsibility for each block. Staff can then fill details as Items in each block.
Your plan is then crafted based on the start time of the event and gives every leader a target time to start and end their piece.
All of this is built right in for any event.
Activate your Portal.
Think of Portal as a direct line to your parents–chat, announcements and push notifications
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Portal actually connects with every other MinHub app so that your people can have a direct line to you as well as their youth pastor, and even their small group and small group leaders.
Post announcements that go to everyone at once or use smart group filters to send personalized messages to every parent in the group.
You can even reach out on Portal based off of checklist filtering so that you can instantly send personalized messages to everyone that needs to know.
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