Whether you’re grabbing the contact info for some students that showed up to your outreach for the first time or loading in a whole spreadsheet of students, MinHub College makes it easy to track all of the data that helps you communicate to the right people at the right time.

Track student schools and year in school, phone numbers and emails for everyone, birthdays, gender, and connections to staff as well.

Then, use that data to filter attendance lists for your events, generate reports, form groups, or even mass text your students from your own number with auto-filling names in each message for personalization.

Groups come in two forms: managed and smart.

Managed groups allow you to hand pick any student or leader and put them in a group. These work great for small groups or event sign ups.

Smart groups automatically add students based on filters that you add. You can create a group for all of your first year students by selecting year, or all of your females at the local community college by combining those two filters. You can even create groups to see all of your regular students that have a birthday in the next month.

The hope is that generating groups based on any data point is possible with smart groups. If you can think of something, you can probably make a group for it. If you find something missing, just chat us over in the corner and we’ll see if we can build it for you. 

What would a great attendance app be without an easy way to visualize the trends in what is happening at your events.

Some dips in attendance may be expected, but seeing how different age ranges, genders, or schools are moving in or out of your ministry over time can give you acute insight into just what type of tweaking would benefit your ministry strategy.

This type of information is critical in making decisions based on what is actually happening in your attendance data rather than just relying on anecdotal evidence.

For events that require some sort of sign up or registration tracking, you can use Event RSVPs to track students that are interested in attending.

Each response can be marked as a Yes, No or Maybe and include a note with the registration in case you need to collect a t-shirt size or other information.

After recording responses, you can also text or send portal messages to everyone in each category of response. For instance, you can check with all of your Maybe responses as the event approaches to see if they are able to attend or not.

Attaching an event to a Portal Announcement will allow students to respond with the RSVP right in their MinHub Portal app.

Each event can have an event plan attached to it with blocks perfectly curated for your ministry.

Add blocks with target times like:

• Greeting time – 15 min before event
• Game Time – 12 min
• Call to Worship – 7 min
• Sermon – 15 min
• Worship Response – 15 min
• Small Groups – 20 min

Then assign staff responsibility for each block. Staff can then fill in game details, sermon details, worship songs, small group questions, etc. as Items in each block.

Your plan is then crafted based on the start time of the event and gives every leader a target time to start and end their piece.

All of this is built right in for any event.

By default, every new staff person can see the people in your database including students, but they can only access contact information once they have been connected directly or through a group leader/student relationship.

Creating and editing groups and events are also limited in access by default and only available to new staff when you choose to grant them permissions.

If you ever need to revoke access for a staff member gone rogue, you won’t need to get their device back or change passwords for everyone in your ministry. Simply toggle off their access and they won’t be able to get into your database anymore.