Every leader can get MinHub Groups to track event data, contact their people and record notes about events and ministry moments so that pastors can gauge the health of the small groups system.

All Small Groups are managed groups that allow you to hand pick any member and put them in a group. Each small group also comes with a host of settings like capacity, publicly visible information available on sign up screens in Portal and hidden info for members that have been admitted into the group.

Every group leader can also create sub-groups that automatically add group members based on filters that you add. You can create a sub-group for all of the guys in your group by selecting a gender filter, or all of members in their 20s that didn’t come to last week’s event by combining those two filters. You can even create groups to see all of your members that have a birthday in the next month.

Leaders can also create sub-groups by hand picking members just like the larger small group.

The aim is that generating groups based on any data point is possible with sub-groups. If you can think of something, you can probably make a group for it. If you find something missing, just chat us over in the corner and we’ll see if we can build it for you.

Whether your greeters are grabbing the contact info for some vistiors that showed up to your church for the first time or loading in a whole spreadsheet of current members, MinHub Groups makes it easy to track all of the data that helps you communicate to the right people at the right time.

Track phone numbers and emails for everyone, birthdays, gender, and of course addresses for that snail mail.

Then, use that data to filter attendance lists for your events, generate reports, form groups, or even mass text your members from your own number with auto-filling names in each message for personalization. 

What would a great attendance app be without an easy way to visualize the trends in what is happening at your events.

Some dips in attendance may be expected, but seeing how different small groups, age groups or even genders are trending over time can give you acute insight into just what type of tweaking would benefit your ministry strategy.

This type of information is critical in making decisions based on what is actually happening in your attendance data rather than just relying on anecdotal evidence.

For small groups or large events that require some sort of sign up or registration tracking, you can use Event RSVPs to track people who are interested in attending.

Each response can be marked as a Yes, No or Maybe and include a note with the registration in case you need to collect additional information.

After recording responses, you can also text or send portal messages to everyone in each category of response. For instance, you can check with all of your Maybe responses as the event approaches to see if they are able to attend or not.

Attaching an event to a Portal Announcement will allow recipients to respond with the RSVP right in their MinHub Portal app.

Each event can have an event plan attached to it with blocks perfectly curated for your ministry.

Add blocks with target times like:

• Greeting time – 15 min before event
• Sermon recap – 15 min
• Discussion Questions – 45 min
• Prayer – 15 min
• Fellowship – 15 min

Then assign staff responsibility for each block. Staff can then fill in details as Items in each block.

Your plan is then crafted based on the start time of the event and gives every leader a target time to start and end their piece.

All of this is built right in for any event.

By default, every new group leader can see the people in your database including those that are not in their group, but they can only access contact information once they have been connected through a group leader/group member relationship.

Creating and editing small groups and large events are also limited in access by default and only available to new leaders when you choose to grant them permissions.

If you ever need to revoke access for a group leader gone rogue, you won’t need to get their device back or change passwords for everyone in your ministry. Simply toggle off their access and they won’t be able to get into your database anymore.